Bylaws, Slow Food Greater Olympia

Slow Food USA Mission

Slow Food USA seeks to create dramatic and lasting change in the food system. We reconnect Americans with the people, traditions, plants, animals, fertile soils and waters that produce our food. We seek to inspire a transformation in food policy, production practices and market forces so that they ensure equity, sustainability and pleasure in the food we eat.

Slow Food Greater Olympia Chapter Mission Statement

This chapter of Slow Food USA, known as Slow Food Greater Olympia, supports the Slow Food USA mission of good, clean and fair food with a focus on Thurston County and surrounding communities.

Article 1: Name & Logo
1.A. Slow Food Greater Olympia will use the chapter name and logo of Slow Food only in accordance with the Slow Food Name and Logo Agreement

Article 2: Purpose
2.A. Slow Food Greater Olympia engages the local community in supporting and promoting local, sustainable food and food traditions and advocating for good, clean and fair food for all people.
2.B. Slow Food is a nonprofit organization with public and charitable purposes. It is not organized for the private gain of any person.

Article 3: Membership
3.A Membership in Slow Food Greater Olympia is open to all.
3.B Membership in the chapter is official once an individual pays membership dues to Slow Food USA.
3.C Membership is terminated once the individual does not renew his/her membership.
3.D Members have voting privilege and are eligible to run for Chapter Board positions.
3.E Annual membership fees are determined and collected by Slow Food USA.
3.F Slow Food chapters may not add additional membership dues to the existing annual membership fee.

Article 4: Meetings
4.A Slow Food Greater Olympia will hold a general membership meeting each year for the purpose of electing directors to the board and conducting business to come before the membership.
4.B A quorum at the general meeting consists of those members present.
4.C Board meetings are held quarterly.
4.D The meeting agenda shall be sent to the board in advance via email
4.E A quorum of the Board is defined as half the number of those serving.
4.F The Board may conduct email voting for important issues. A quorum of the Board must vote to validate any email votes.
4.G All board meetings should be open to members - however, the Board may reserve the right to call closed sessions within a meeting.

Article 5: Board Membership and Structure
5.A The Chair liaises with the Regional Governor, the Slow Food USA national office, and other Chapter Chairs in the region. The Chair creates meeting agendas, runs general meetings, acts as primary contact for the group, and ensures that the chapter is meeting all Slow Food USA requirements.
5.B The Treasurer records the income and expenditures of the chapter, reports financial status to the board, manages the chapter's annual tax filing requirements, acts as one of two signing authorities for the Chapter bank account and prepares an annual report and budget for the Chapter.
5.C The Secretary produces minutes for Chapter Board meetings and the Annual Membership meeting.
5.D The Membership Coordinator maintains and updates the chapter's membership list and reports membership status at each board meeting. The membership chair may seek ways to recruit and retain members.
5.E Events Coordinating Committee members assist members in planning, implementing and reporting on events throughout the year.
5.F Other Board members maintain connections to groups with interests related to the Slow Food mission
5.G Other Board members volunteer to provide oversight for the chapter.
5.H One member of the Board will act as one of two signing authorities for the Chapter bank account.
5.I One member of the Board will be responsible for reviewing the Board's conflict of interest policy with new Board members before the first meeting of the calendar year.
5.J Board members serve a one year term from January 1 through December 31.

Article 6: Chapter Board and Officer Elections
6.A Any person who wishes to serve on the Chapter Board must be an active, dues-paid member of Slow Food USA.
6.B At least two months prior to the general meeting, the Board appoints a chair of the nominating committee to oversee the elections process. The chair gathers a committee, which may consist of board members and members at large. The committee is responsible for vetting and recruiting nominees and for ensuring fairness of the process and outcome of an election.
6.C The committee first determines who on the Board is eligible and willing to stand for reelection.
6.D When there are open positions on the Board, the committee may make an announcement to the membership and ask for nominees. The committee can also actively recruit nominees who have specific attributes needed on the Board.
6.E Voting takes place at the general membership meeting by ballot, show of hands, or by voice.
6.F The membership may vote to accept the slate of candidates recommended by the nominating committee, or, in the case of multiple candidates running for the open position(s), the candidate(s) receiving the most votes gain the seat(s).
6.G In the case of a board position becoming vacant mid-term, the Chapter Chair may appoint, with Board approval, a person to fill the unexpired term.
6.B At least two months prior to the general meeting, the Board appoints a chair of the nominating committee to oversee the elections process. The chair gathers a committee, which may consist of board members and members at large. The committee is responsible for vetting and recruiting nominees and for ensuring fairness of the process and outcome of an election.
6.C The committee first determines who on the Board is eligible and willing to stand for reelection.
6.D When there are open positions on the Board, the committee may make an announcement to the membership and ask for nominees. The committee can also actively recruit nominees who have specific attributes needed on the Board.
6.E Voting takes place at the general membership meeting by ballot, show of hands, or by voice.
6.F The membership may vote to accept the slate of candidates recommended by the nominating committee, or, in the case of multiple candidates running for the open position(s), the candidate(s) receiving the most votes gain the seat(s).
6.G In the case of a board position becoming vacant mid-term, the Chapter Chair may appoint, with Board approval, a person to fill the unexpired term.

Article 7: Amendments
7.A Any member may propose an amendment to the bylaws. Any proposed amendment to the bylaws must be submitted to the secretary and distributed to the board at least 30 days before a vote of ratification by the board.

Article 8: Ratification
8.A The chapter bylaws or their amendments are ratified by a vote of the Board upon the completion of writing.
8.B The chapter bylaws must be available to chapter members, the Regional Governor and Slow Food USA staff, and posted to the chapter web site.

Ratified by the Slow Food Greater Olympia Board January19, 2011

Slow Food Greater Olympia Conflict of Interest Policy

Approved by the Slow Food Greater Olympia Board January 19, 2011

Slow Food USA Guidelines Standards of Behavior for Local Chapter Board Members